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Category Archives: OneNote

5 questions to ask about OWA

Microsoft-Office-Web-Apps-coming-to-Android-real-time-collaboration-in-towOffice 365 for businesses offers a wide variety of plans with different options. Some include full versions of Office 2013, while others have just browser-based Office Web Apps (OWA). When looking for an Office 365 plan, it can be confusing as to whether OWA will be enough, or whether you will need the full version of Office 2013. To help you decide, here are five questions you can ask yourself.

1. Am I comfortable doing all, or most of my work in a browser?

Because Office Web Apps is browser-based, you will be spending a fair amount of time in your browser. Many of those who have switched to OWA have found that it takes time to get used to working with the system. Because of the way many of us work, you will start to see multiple windows and tabs open with different documents which could lead to increased confusion and more time finding the tab and window you need.

What’s more, you will need to ensure that all browsers on all computers in your company are kept up-to-date if you want to use OWA. For example, older versions of Internet Explorer may not support OWA. This means you will need to spend time ensuring that everyone within the business is updating when necessary. To get around this, you can work with a company like us who can ensure that browser activity is not only secure, but also up-to-date, which basically guarantees OWA will work when you need it to.

If, however, you are not comfortable using your browser for everything, then it may be a good idea to go for an Office 365 plan that includes the full version of Office 2013.

2. Am I going to collaborate on files with users both in and outside of the organization?

Many business tasks are real team efforts, where users need to collaborate on documents. While this is possibly with any Office program, one of the biggest weaknesses of traditional Office installs is version control. If you have shared one document with a number of different users you will quickly find that the changes they make and send back to you are likely going to need to be manually added back into the original document. This takes time and can lead to confusion, errors, and a lack of productivity.

With OWA, any document you create is stored on your OneDrive account and can be easily shared with other users. When the document is opened, all changes are made directly to the main document in real time. This means each user can see the changes show up as they are being made, which increases the effectiveness of collaboration.

Of course, this is possible with almost all Office 365 plans – especially if you also integrate SharePoint, but OWA offers by far the easiest solution to collaboration. So, if you collaborate a lot, then OWA may be a better version of Office to use. That being said, if you just need a few people to edit documents or offer comments, then Office 365 plans with Office 2013 will usually be the better option.

3. Will I need to format documents, or need advanced features?

The Web-based versions of Office offer many of the key features found in the desktop versions. However, some advanced features, like in-dept formatting, adding charts, etc. are not currently available with OWA. While many users find OWA is enough to meet their day-to-day document production needs, those who use the advanced features of each Office app will be better off with Office 365 plans that offer full installs of Office 2013.

4. Will I need more Office apps than just the core five?

Currently, OWA apps available to users are: Word, Excel, PowerPoint, OneNote, and Lync. These five major apps cover the majority of document production needs for most users, however, if you require other Office apps, like Access, or Publisher, that aren’t included in OWA, then you will be better off going with an Office 365 plan that offers Office 2013.

5. Will I be constantly connected to the Internet?

In order to get the most out of OWA you will need to have a strong and constant Internet connection. While you can create documents offline, you will need to connect in order to save and update them. If you spend a lot of time out of the office, this may be a real inconvenience, especially if you often struggle to find a solid Internet connection.

What we recommend is talking to an Office 365 vendor like us. We can explain the different Office 365 plans in depth and how you can integrate them into your office. Contact us today to learn more.

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OneNote is your digital notebook

Office365_Apr07_BOneNote is a popular application developed by Microsoft as part of the Office suite. As a standalone version it is available for free on various platforms, including the iPad, Mac, Windows, Android, and iOS devices. It allows users to create notes and supports inserting images, photos, web clippings, audio files, and more into files. Accessing and sharing notes is more convenient with OneNote.

If you are looking for a powerful note program, OneNote has some great features.

Access and edit notes anywhere

Windows PC, Mac, iOS, Android, and Windows Phone all support OneNote. Install the appropriate version and you can access your notebooks from any of these devices. Previous versions require that you manually sync your notebooks to make them accessible on all devices. However, with the latest version this is no longer required as your notes are automatically synced on your OneDrive. This means you can view and edit them anywhere where you have an Internet connection.

You can access notes on your mobile device that you originally created on your computer. If you have access to a computer that does not have OneNote installed you can easily find the application on the Web. If you go to OneNote’s page on the Web you can log in to the account linked with your installed versions of OneNote and use as you normally would.

Organize data in notebooks

OneNote is a great tool for organizing different data and files. You can create various notebooks that contain information on specific subjects. For instance, you could create a notebook for personal use, a notebook containing client information, etc. Each of these notebooks can then contain various sections with color coded tabs, making it easy to organize files.

This feature is helpful, especially if you are working with a large volume of data. Searching for specific information or data is also straightforward with a convenient search function. You can simply type your keyword in the search field and wait for the result. Click on your chosen result and you will be taken to that particular note.

Third party integration

The latest version of OneNote also has a new cloud API that allows third party applications to be used. This allows users to enjoy more features, as they are not just confined to the features that are native to OneNote. One of the apps that you can use is OneNote Clipper. Install this on your browser and use it to automatically save clippings from the Web in just one click.

Work on important tables

Tables are often used for creating databases or for comparing and listing data. Creating tables in OneNote 2013 is more convenient as it now allows you sort data within a table, designate header rows, as well as change the color of the cells. You can also insert an Excel spreadsheet into your notes.

Write handwritten notes

If you are using a touch capable device you can write notes or draw using a stylus or your fingers. This is especially helpful for jotting down quick notes or reminders about what to insert on a page. Circling or underlining a word or group of words is quick and easy to do.

Organized data and files are easy to access, which is vital when you need this information at your fingertips. OneNote keeps data in order so you can easily find what you need when you need it.

Find out how OneNote and other tech innovations and updates can support your business productivity. Get in touch today!

5 things people don’t know about OneNote

Did you know that, according to Microsoft, there are more than one billion people using Microsoft Office? There is little doubt as to the popularity of this program. While the vast majority of users focus on the threemain programs – Word, Excel, and PowerPoint – there is another that is equally useful – OneNote. This note app could be really useful for your business.

So what is so great about OneNote? Here are five things you may not know about this program:

1. It can do math!

If you are in a meeting where figures are flying fast and furious, or you are struggling with some math and have OneNote open, you can use this program to help. Simply enter the numbers into any blank line in a note, add an = sign and hit the spacebar: e.g., (4587×2)-(3900×4)=. The answer should pop up right beside the formula. If it doesn’t, try using different symbols like the asterisk instead of x.

You can also insert more complex equations by clicking on the Insert tab, selecting Equation followed by Insert New Equation. You can then select, draw or even type the symbols to create your equation.

2. There are some great templates

By default, new notes are created using a white background, or ‘paper’ as it is called in OneNote. However, you don’t have to stick with a white background, as there are actually a plethora of templates you can choose from in order to make your notes stand out.

To change the template click on the Insert tab and select Page Templates. A menu will open on the right side of the screen with the different templates to apply to the note. For some users, the templates may be too much. Try looking at the Insert tab and you will be able to select the page color and the lines.

3. It’s also a great recorder for meetings

If you are in an important meeting and don’t want to miss anything, you can actually use OneNote to record proceedings. The first thing you will want to do is to create a new note and enter the details of the meeting. Then press the Inserttab and select Record Audio. After the meeting is finished, you can stop the recording and it should be saved in the note.

While the audio is recording, you can make small notes that should put a play button beside it. When you press the play button, it should start the recording at the time you made the note.

4. You can access it on almost any device

Many times when you are heading to meetings or appointments, you probably don’t want to take your laptop with you so you can take notes. Luckily, OneNote is available as an app for Windows Phone, Android, iPhone and iPad devices. If you log in with your Microsoft account, any notes you create will be synced and available on any device. Check out the OneNote site for links to the apps that you can download and install on your device.

5. It’s easy to share notes with your colleagues

So many business tasks are now collaborative, you will likely need to share notes from time-to-time. With some note apps this can be a bit of a chore, but on OneNote it’s actually quite easy: Simply press File followed by Share and thenGet a Sharing Link. This will generate a link that you can send to people you want to collaborate with. When you press Get a Sharing Link you will be able to set whether people will be allowed to just view or edit your note.

If you choose to allow others to edit your notes, they will be allowed to change everything and have changes sync across all versions of the note in their own version of the OneNote app or in their browser. This makes it a great tool for collaboration.

Looking to learn more about using OneNote in your office? Contact us today to see how our solutions can help.

Source: TechAdvisory.org