IT Relocation – the importance of getting IT right.
You’ve nabbed the perfect office location, scheduled a moving company, notified your staff and customers and now there’s just one thing left to do… organise your I.T hardware relocation.
Sound overwhelming? It doesn’t have to be!
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I.T Moving Checklist…
Following this checklist will help you arrange and supervise your office move securely, effectively, and without interruptions in your services. This will save you time and money, as well as keep your staff and customers happy.
Your personal information, including your email address will be held in strictest confidence and will never be shared with anyone.
Planing a low risk move…
Your business technology equipment is the lifeblood of your company. If your systems aren’t working and your phones aren’t ringing in your new office then you can’t operate. It cannot be overstated that getting this aspect of your office move wrong (i.e. delays & downtime) can have dire operational and financial consequences for your business.
Whether your IT department consists of one person, or you have a Managed IT Provider who will do the majority of the work for you, it’s essential that you plan each detail of your office move precisely and far enough in advance. Keep in mind that many carriers require long lead times for installation, so planning your IT relocation is notsomething you want to leave until the last minute.
This IT Relocation Checklist will help you assess and plan for a successful, low-risk move.
6 Assumptions you should NEVER make about moving…
1. Calling your carrier a month before the move is plenty of time. To avoid expedite charges and other unwelcome surprises, begin working with potential carriers at least 75 days prior to the move. The more bandwidth you need— the longer the lead time. Decide if you will consider changing providers, or simply want to move or upgrade with your current provider.
2. Installed cabling goes where you expect, and is functional to specifications. Always insist vendors test and certify their work. Even mixed up labels on patch panels or wall outlets can cost a lot of wasted effort, and usually premium pay for move personnel.
3. 3rd Parties like Telcos, ISPs, Riser Management vendors etc. will execute their portions of your move plan as you expect. After all, you signed an order form and sent it in— you even have written confirmation! Rule of thumb… the larger the vendor, the more ways it can mangle your service delivery.
4. Equipment that was working and powered down at your legacy location will boot up with configurations and data in tact at the new location. Taking a pre-move backup may cost some time or inconvenience, but it is completely worthwhile. Imagine the results if your server or phone system were dropped or crushed in a traffic accident during the move.
5. You’ll be able to look up contacts, account numbers, passwords & escalation contacts during a move if unexpected situations arise. Create a document with all your contacts, separate from a database, which you might not be able to access during a move. Carry it on your smart phone and in a paper copy and have your cell phone charger with you at all times during the move.
6. Furniture & carpeting decisions won’t affect the business technology relocation. This is false in a multitude of ways: Many carpets can serve as static electricity generators – especially in dry climates. Frequent crashes or reboots, even premature equipment failures result from excess static electricity around your computers, phones and printers. Ensure your carpet choices are technologically safe. The most frequent causes of schedule cramping (which can lead to premium labor charges for site preparation) are the delayed delivery and installation of modular furniture and carpeting. Plan adequate time for cabling completion after furniture and carpeting are complete. Your cabling vendor will be able to provide reasonable schedule expectations. Voice and network cabling cannot be completed through modular furniture until it’s delivered and assembled. Quite often, delays in delivery and assembly create the need for cabling teams to work through the night. This is needlessly expensive and stressful. When purchasing furnishings, put strict penalty clauses into your contracts so that furniture and carpet vendors are responsible for any premium labor costs which are caused by their late delivery or installation.